Job Board

Job Description

About SCWIST

The Society for Canadian Women in Science and Technology (SCWIST) is a non-profit organization dedicated to creating increased opportunities in science, technology, engineering and mathematics (STEM).

At SCWIST, we believe everyone should have equal access to STEM pathways, regardless of circumstances. With a growing presence across Canada, SCWIST is creating STEM opportunities through innovative programs, impactful mentorship, and structural and policy change.

Our Team

We are a small but deeply committed team that believes in the power of collaboration to achieve our collective goals. While our office is based in Vancouver, our team works remotely across Canada, connecting virtually to drive our mission forward. As self-starters, we value flexibility, creativity and a shared dedication to building a diverse and equitable STEM landscape.

The Position

SCWIST is rapidly growing its team, programs and impact. SCWIST is seeking a skilled Project Manager to manage our Systemic Change initiatives, including our work to end gender-based violence. In this role, you will be responsible for the successful delivery of project outcomes, overall budget management, stakeholder management and communication, as well as a commitment to maintaining a positive and efficient workplace. If you’re ready to make a significant impact and contribute to our organization’s success, we invite you to apply and join our dedicated team.

SCWIST encourages applications from candidates who reflect the communities we serve, particularly candidates from Black communities, Indigenous communities, racialized people, persons with disabilities, members of diverse gender identities and people with lived experiences. We are seeking candidates who operate and practice from an equity-informed lens. We encourage applications from passionate professionals who will help us dismantle systemic barriers.

Job Summary

The Project Manager, Systemic Change will be responsible for managing the implementation
of two programs: Agency and Action to Prevent Gender-Based Violence (GBV) in STEM Workplaces and Accelerating IDEAS in STEM: Through Career Pathways, Leadership Advancement, Systemic Change and Economic Prosperity.

The selected candidate will be responsible for the successful delivery of project outcomes, overall budget management, stakeholder management and communication. A significant proportion of the day-to-day work will include leading, guiding and supporting the project partners that will participate in the implementation of the project. The Project Manager will take a leading role in the development of critical project documents (Project Implementation Plan, annual work plans, annual budget, mid-year and annual reports); coordinate and support project activities; monitor and evaluate; coordinate meetings with partners, and build and nurture relationships with key stakeholders.

Responsibilities

Project Implementation Management (70%)

• Support the development of high-level project documents (project implementation plan, multi and annual-year work plan and budget, etc.) in conjunction with SCWIST’s team and project partners.
• Develop and oversee critical project management tools (work breakdown structure, Gantt charts, partner communication plan, etc.).
• Develop and oversee detailed work plans which identify and sequence the activities needed to successfully complete the project.
• Develop schedules for project completion that effectively allocate the resources to the activities.
• Support the execution of the project according to the project work plan.
• Set up files to ensure that all project information is appropriately documented and secured.
• Monitor and track the progress of the project activities in the work plan and adjust as necessary to ensure their successful completion.
• Monitor and track progress of project partners’ through regular project management meetings.
• Establish communication schedules to update partners, appropriate staff and stakeholders on the progress of the activities.
• Ensure close collaboration and coordination with cooperating partners to guarantee smooth implementation of activities and achievement of results as specified in project and partnership agreements.
• Oversee the recruitment process of project consultants and/or volunteers with appropriate skills for the project activities according to established procedures.
• Ensure that all project personnel receive an appropriate orientation to the organization and the project.
• Work closely with SCWIST management and finance staff to monitor all project activities, expenditures, and progress towards achieving the project results.
• Draft project donor reports as required.
• Ensure that the project deliverables are on time, within budget and at the required level of quality.
• Provide strategic insight towards continual learning and improvement.

Partnerships and stakeholders’ management (30%)

• Manage the collaboration of partners in the implementation of the project through regular communication and meetings.
• Engage in activities with stakeholders relevant to the project activities, including the participation in meetings, trainings, workshops, and events.

Required Skills

• Bachelor’s degree in gender studies or another relevant field related to the substantive area of work.
• Strong understanding of gender equality, gender-based violence, deep structural underpinnings of inequality and system change.
• Minimum of 3 years’ experience in the social justice sector focusing on project administration.
• Demonstrated experience managing million-dollar projects, including budget and
  partner management.
• Excellent interpersonal, organizational and administrative skills.
• Strong computer skills, including intermediate or advanced proficiency in Excel or google sheets.
• Demonstrated capacity to work effectively in a wide range of cultural and political settings.
• Comfortable working in a remote office environment.
• Ability to respect and promote an inclusive work environment.

Additional Assets

• Professional Project Management Certifications